Company DescriptionFilmhouse Cinemas is a dynamic film exhibition company with a style that incorporates multifarious features, including state - of - the - art cinema technologies and luxurious dine - in cinema services; administered by a professional operations management.Job DescriptionRESPONSIBILITIES:Office ManagementOversee day - to - day office operations to ensure a clean, safe, and efficient working environment. Manage front desk operations and supervise administrative staff. Maintain office supplies, equipment, and inventory; ensure timely restocking and maintenance. Coordinate office layout planning, workstation assignments, seating charts, and office moves. Ensure all office infrastructure (internet, power, utilities) functions optimally and liaise with service providers where needed. Administrative OversightDevelop and implement administrative procedures, standards, and policies. Manage document control, filing systems, and administrative workflows for efficiency and compliance. Support HR with onboarding logistics, ID cards, workspace setup, and induction arrangements. Handle correspondence, memos, and internal communications where necessary. Vendor & Facility ManagementManage relationships with vendors, suppliers, cleaners, security, and facility partners. Review and negotiate contracts to ensure cost - effective services. Track and manage facility maintenance, repairs, and service schedules. Ensure compliance with health, safety, and environmental standards within the office. Budget & ProcurementPrepare and manage the administrative budget, ensuring cost control and optimal resource utilisation. Process purchase requests, vendor payments, and administrative expenses in line with company policies. Maintain an updated asset register for office equipment and furniture. Support ServicesCoordinate meeting room bookings, events, and logistics for company functions. Oversee travel arrangements, accommodation, and logistics for staff where applicable. Provide administrative support to senior management as required. QualificationsProven experience in an administrative support or office management role, with a preference for experience supporting senior executives. Exceptional organizational and time - management skills with the ability to prioritize and manage multiple tasks in a fast - paced environment. Strong organisational and multitasking abilityExcellent communication and interpersonal skillsHigh attention to detailPeople management and leadership skillsVendor and budget management capabilityStrong negotiation and documentation skillProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. High level of professionalism, discretion, and the ability to handle sensitive information. A proactive approach to problem - solving and process improvement. Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.