About the Role

This Service is created to provide effective and efficient consolidated reporting for FM&A ABJ/LOS/PHC. It also supervises the working relationship with government agencies for payments of Tenement/Ground Rents, etc. It oversees land transport quality operations and performs the function of communication interface between technical entities and the company staff to ensure prompt information dissemination as well as updates for intervention activities.

Key Responsibilities

• Budget: Contributes towards the performance and optimization of the FM&A division budget (OpEx and CapEx).
• Production: Preparation of FM&A division weekly, monthly, half-year, and annual reports; manage the development of Work Instructions and Level 4 procedure documents for the FM&A division; administer the WSS; perform validation and publication of information where the three (ABJ/LOS/PHC) locations will be impacted and publish on the Intranet or via mass mail to catchment staff. Manage relationships with Government Agencies for timely payment of yearly Ground rents and Tenement Rates. Supervise the creation of SPR valued at about NGN1,780M yearly on renewal of company rented facilities and other requests from various FM&A locations.
• Statistics: Weekly FM&A Division Reports (52 Nos.) and Monthly DMD's report (12 Nos.), Half-year and Annual reports (2 Nos.). Over 400 mass e-mails yearly. Combined Tenement Rates and SPR status reports. Over 25,000 Helpdesk calls are logged annually.
• Personnel: Supervises three organic positions and six Helpdesk personnel (TAS/Labour/Service).

Activities

• Manages the mass-mailing tool validation team composition and access rights for division-related information dissemination.
• Supervises and is responsible for relating with Government and relevant agencies regarding payments of Tenement Rates on company’s leased properties, Ground rents, and other related services.
• Administer FM&A Windows SharePoint Services (WSS) or equivalent and other reporting document storage management software. Responsible for creation of folders and groups and assigning of access rights at divisional level.
• Oversees the coordination of the balloting processes of FM&A PHC scrapped materials (household items, vehicles, and other equipment) in line with approved procedure.
• Responsible for weekly KPI, monthly, and yearly sectional reports.
• Design and maintain standardized reporting templates and dashboards for FM&A.
• Consolidate and analyze data from Helpdesk (maintenance requests), Technical services (PTS, maintenance teams), and Contracts and administration functions.
• Administer FM systems (e.g., SAP PM, CMMS, SAP FI tools, Primavera, SharePoint).
• Ensure accurate asset data, work orders, and maintenance history.
• Ensure standardized workflows for maintenance requests.
• Ensure system reliability and data governance.
• Lead system optimization and digitalization initiatives.
• Support the planning and follow-up of FM&A activities and major jobs through systems (e.g., Primavera, SAP).
• Monitor execution progress and provide variance analysis and insights.
• Define, track, and report FM&A KPIs (cost, service delivery, maintenance performance).
• Functions as divisional HSE Entity Representative.
• Collates and analyses weekly KPIs, identifies areas for improvement, and provides related reports.
• Collates reports and KPIs from FM&A Helpdesk, PTS, and FM&A departments to prepare, edit, update, and publish weekly, monthly, half-year, and full-year reports.

Qualifications and Experience

• Qualification: BA/BSc/HND
• Experience: 5 - 7 years
• Location: Rivers, City: Port Harcourt
• Job Field: Engineering/Technical

Employment Type

Full Time

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