Job description

Employment type: Contract (6 months renewable)

We are looking to urgently source and hire a Head of Admin who will execute a project on behalf of our organization on an outsourced project at our clients Public sector Project office. The Administration Lead/Manager leads the Admin department of our clients public sector strategic arm of business. He/she is responsible for supervising the day-to-day general administration of the organization and planning of all events and projects.

Duties and Responsibility

• Support the organizations Project Manager in the implementation of his duties by providing administrative support to the Project Office.
• Responsible for planning and coordinating logistics of Stakeholder engagement events in different States across Nigeria and other events such as; Weekly team meetings, Retreats, monthly Project meetings, Project committee awards, and so on.
• Responsible for overseeing the provision of administrative support to the office, which includes maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
• Human Resources: oversees the Project office human resources needs; including team onboarding, mid and end of year reviews, maintaining personnel /consultants records, and team time sheet.
• Initiating all payment processes for vendors and supporting procurement processes, in collaboration with the Accounts team.
• Arranges travel, visas and accommodation for team members going on official trips.
• Responsible for managing the store, maintaining office systems, including data management and filing.
• Providing general assistance during presentations.
• Producing documents, drafting letters, briefing papers, and reports and ensuring that the report and attendance of meetings are collated and properly documented.
• Responsible for managing the assigned official driver and other support staff for the secretariat.
• Any other responsibility as may be assigned by the Executive Project Manager or Coordinator

Qualifications and Requirements

• BSc in any discipline
• Minimum 6 years experience in relevant HR and admin functions
• Capacity, experience and knowledge in Public Policy analysis
• Significant track record of working on outsourced HR/admin services to project type organizations (preferably with government/ public sector) in Nigeria, Africa and emerging markets.
• Exceptionally well organized and coordinated
• Well spoken and strong capacity to engage high net worth individuals.
• Deep experience in developing analytical problem solving and change management.
• Strong HR and Admin capabilities.
• Process driven and result oriented
• Candidate must be comfortable to engage on a fixed six months contract (renewable subject to performance).

Disclaimer: This job description has been formatted by AI for readability. Please verify all details with the employer before applying.